Terms & Conditions
Privacy Notice: Last updated: [September 2025]
Youth Link NI is committed to protecting the privacy and personal data of the young people, adults, staff, and partners we work with. This Privacy Notice explains what information we collect, why we collect it, how we use it, and your rights under the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.
Terms & Conditions - the basics
Youth Link NI is a voluntary youth organisation working to empower young people and support peacebuilding, training, and inter-church collaboration. Youth Link will be known as the “Controller” of the personal data you provide to us.
You can learn more about us on our About page.
What data we collect
We only collect information that is relevant and necessary, for registration on accredited training programmes:
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Name, contact details and email address
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Date of birth
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Programme participation details
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Information you provide through forms, surveys, or training records
We do not routinely collect special categories of data (such as health information) unless it is strictly necessary — for example, to ensure your safety on a programme.
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Why we need your data
We use your data to:
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Record participation in our programmes
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Report to commissioners on participant numbers and experiences
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Communicate with you about events, training, and opportunities
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Comply with legal obligations (e.g., safeguarding, financial reporting)
We will never collect more data than we need.
How we process and store your data
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All personal data is processed by Youth Link staff and stored securely.
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IT hosting and maintenance take place on servers located within the EU.
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No third parties have access to your data unless the law requires it.
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We have a Data Protection Policy in place to oversee effective and secure processing.
How long we keep your data
We are required under UK tax law to retain basic personal data (name, address, contact details) for at least 6 years. After this period, data will be securely destroyed unless there is a legal or contractual reason to keep it longer. More detail is available in our Data Protection Policy (available on request).
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Your rights
You have rights over your personal data, including:
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To be informed how your data is used
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To request access to the information we hold about you
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To have inaccuracies corrected
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To have your information erased (where legally possible)
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To restrict or object to certain processing
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To data portability (receive your digital data in a usable format)
If you believe the information we hold is incorrect, or if you wish to exercise any of your rights, please contact our Data Protection Officer (DPO) using the details below.
If you are not satisfied with our response, you can complain directly to the Information Commissioner’s Office (ICO) at www.ico.org.uk.
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Cookies and website use
Like most websites, we may use cookies to improve your browsing experience and understand how our site is used. None of the cookies we use contain personal data.
You can disable cookies in your browser settings, but this may affect how the site works. Learn more at AboutCookies.org.
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Contact us
If you have any questions about this Privacy Notice or how we use your data, please contact:
Data Protection Officer
Youth Link: NI
Email: info@youthlink.org.uk
Phone: 02890323217
You can also reach us through our Contact page.